Implementing MPS: Managed Print Services Process
Every client is unique, so to begin the process we need to complete a full and totally free audit to uncover your needs, requirements and existing printing environment. This enables us to come up with a streamlined and cost effective solution.
Our objective will be to analyse all business-relevant document flows in order to increase productivity.
With that said, there is a typical process that we go through with all our clients. To give you an idea of how implementing a Managed Print Services solution might look for you, we’ve listed the standard process below.
The process is a collaborative one, designed to have minimum impact on your staff.
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FREE Print Audit

Week 1: Establish a base line
- Agree the project scope role out for week 1 – Cost: £0 FREE
- Discuss the timescale
- Discover the current state
- Install printer discovery software to begin analysis of fleet

Week 2: Map Devices
- Site visits
- Collate’s staff will visit your site and, using floor plans provided, will plot your print/copy devices. This is an essential part of the process for producing the future designs
- Initial discussions on a ‘print policy’ will begin

Week 3: Present draft proposals & discuss
- Exploring the options
- Using the collected data we will present you with a number of cost effective solutions compared with your ‘current state’
- With input from you we will agree the print policy and the preferred future state

Week 4: Future state recommendation
- Agree the way forward
- Using all the information gathered, and our 20+ years experience in the industry, we will provide you with a proposal showing you where you currently are, your future state, the savings and detail into how they are achieved
Testimonials
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RNLICaroline Slater, Networks and Telecoms Poole, Dorset.
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U-DriveRichard Sutton, General Manager Portsmouth, Hampshire.
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Ross BrookeJill Glasgow, HR/Office Support Manager Newbury, Berkshire
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St James Place Wealth ManagementMalcolm Edwards FPFS, Chartered Financial Planner
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RollalongMichael Bretton, IT Manager Wimborne, Dorset
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Carlisle Fluid TechnologiesDan Banning, IT Bournemouth, Dorset.
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St John AmbulanceElaine Leighton, Sales and Marketing Manager Dorchester, Dorset.
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The Watercress CompanyAndrea Guppy, Senior Administrator Basingstoke, Hampshire.
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Budmouth CollegeDavid Bone, Director of HR and Finance Weymouth, Dorset
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Hearnes Estate AgentsSally Gravener, Managing Director Bournemouth, Dorset.
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Lynch Lane Offices LimitedCharlotte Buckle, Director Weymouth, Dorset.
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Marden Edwards LtdPierre Daniel, Purchasing Manager Wimborne, Dorset.
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Dupli-ServiceRichard Ferns, Business Owner Poole, Dorset.
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Kings Bench ChambersAlan Conner, Senior Clerk Christchurch, Dorset.
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Mortgage IntelligenceRichard Morgan, Project Manager Bournemouth, Dorset.
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Aim AviationDavid Ward, Finance Director Christchurch, Dorset.
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PP PrintingRichard Oswald Christchurch, Dorset.
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SchlumbergerChristine Herring, Facilities Supervisor Southampton, Hampshire
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Mark Pincott MPA AssociatesMark Pincott Bournemouth, Dorset.
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Parkegate Engineering LtdNeil Winkley, Managing Director Poole, Dorset.
Connect with Collate
Document Solutions Made Simple
Call: 0800 954 8113
Email us: info@collate.co.uk or click here for other ways to contact us